Case study / Staffing & Recruiting

How we helped Venture Scaler close $150K and earn a return engagement

A Phoenix recruiting firm placing software and sales talent. $150K closed, then the founder hired us again to build outbound for his second company.

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6:10

"I closed a client in my first month and the calendar keeps filling up."

Jake Huber Founder and CEO, Venture Scaler

$0 In closed deals

0 Meetings · 5 months

0 Average reply rate

A recruiting firm placing software engineers and sales hires for U.S. companies.

Industry

Staffing & Recruiting

Headquarters

Phoenix, Arizona

Company size

2 to 10 employees

// The challenge

A recruiter selling to the most-pitched buyers alive.

Engineering and sales hiring managers get pitched by recruiters every single day. Without a sharper way in, Venture Scaler was going to disappear into the noise like everyone else.

Inbox saturation

Hiring managers at growth-stage software companies receive multiple recruiter emails a week. Standard outreach gets archived without being read.

No clear signal to act on

Without a way to spot who is actively hiring software or sales talent right now, outbound becomes spray-and-pray instead of timed and relevant.

Generic pitch parity

Most recruiting outbound is interchangeable. Venture Scaler needed messaging that proved expertise on software and sales hires the second the email opened.

// The approach

Find who is hiring. Talk to that exact person.

A specialized recruiting workflow tuned to software and sales roles, with messaging that earns attention instead of demanding it.

// 01

Setup & deliverability

Multi-mailbox sending stack across Google Workspace and Outlook
Per-domain warm-up, SPF, DKIM and DMARC configured cleanly
Daily inbox placement monitoring across seed accounts
Sending volume scaled to match the size of active-hiring signals

// 02

Data & targeting

Specialized recruiting workflow scraping Glassdoor, Indeed and LinkedIn
Active software-role and sales-role job postings used as the buying signal
Hiring managers identified by name at every account that was actively hiring
Real-time refresh to keep pace with newly posted roles

// 03

Messaging & personalization

Messaging that pokes fun at the typical recruiting pitch instead of repeating it
Demonstrated expertise on software and sales hires built into every email
Each message tied to the exact open role we surfaced
Tone that reads like a peer, not a vendor

// The results

Closed in month one. Hired again for company two.

Jake closed his first client inside the first month of the program. Five months in, he asked us to build outbound for his second company.

In closed deals

Meetings booked · 5 months

Average reply rate

First deal closed

Role focus

Return engagement signed

// The outcome

From cold start to a second-company engagement.

A working outbound channel inside the first month, and a level of trust that turned into a second engagement.

Over $150,000 in new closed deals
First client signed inside the first 30 days of the program
64 sales calls booked across the five-month engagement
A 5%+ reply rate in a market notorious for recruiter fatigue
Direct conversations with hiring managers at companies actively hiring
Trust earned to run outbound for the founder's second company

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